Terms & Conditions, Privacy Statement

General website Terms and Conditions:

Terms & Conditions as PDF

Visitors who use this website and rely on any information do so at their own risk.
If you are under 16, please get a parent’s or guardian’s permission before taking part in any on-line community. Never reveal any personal information about yourself or anyone else(for example, school, telephone number, your full name, home address or email address).
We are not responsible for the contents or reliability of any other websites to which we provide a link and do not necessarily endorse the views expressed within them.
All materials on this site are protected by copyright and intellectual property laws. Unless stated otherwise, you may access and download the materials located on this website onlyfor personal, non-commercial use.
By sharing any contribution (including any text, photographs, graphics, video or audio) with us you agree to grant us, free of charge, permission to use the material in any way we want(including modifying or deleting it). In order that we can use your contribution, you confirm that your contribution is your own original work, is not defamatory and does not infringe any UK laws and that you have the right to give us permission to use it for the purposes specified above.
You must not use our website in any way which is unlawful, illegal, fraudulent or harmful, or in connection with any unlawful, illegal, fraudulent or harmful purpose or activity. The majority of content posted in this forum is created by members of the public. The views expressed are theirs and unless specifically stated are not those of this website or its owners. We accept no responsibility for any loss or harm incurred.
We do not warrant that functions available on this website will be uninterrupted or error free, that defects will be corrected, or that the server that makes it available is free of viruses or bugs. You acknowledge that it is your responsibility to implement sufficient procedures and virus checks (including anti-virus and other security checks) to satisfy your particular requirements for the accuracy of data input and output.
The laws of England and Wales shall govern your use of the site and you hereby agree to submit to the exclusive jurisdiction of the English courts.
Except for death or personal injury caused by our negligence, this organisation, its officers, employees, contractors or content providers shall not be liable for any loss or damage arising from or otherwise in connection with your use of this website or any information, services or content on this website.
As with most websites, cookies are used in the following manner. A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the web site.


Full Terms and Conditions
Contracting with us/Use of this site:
We are not registered for VAT. Our aim is always to ensure you get the best possible experience, and wherever possible we will try to work with you to overcome any difficulties which arise. These terms and conditions exist to clarify any issues which cannot be easily overcome, and to ensure we clearly operate within our legal obligations.
Yorkshire Dales Guides is a real company – run by real people who can speak to you.
Dave Gallivan Trading As Yorkshire Dales Guides – Hornby Laithe, Stainforth. Settle. North Yorks. BD24 9PB 01729 824455 info@yorkshiredalesguides.co.uk


When you place an order with us you are making an offer to buy goods or services. We will send you an email to confirm that we have received your order. Once we have checked the price and availability of the goods we will e-mail you again to confirm that we accept your order and that a contract has been made between us. We will not take payment from you until we have accepted your order. In the unlikely event that the goods or services are no longer available, or that we have made a pricing mistake, we will advise you of this. You wll not receive an e-mail confirming your order and there will be no contract between us. In such circumstances we will endeavour to help resolve the situation for your convenience.
Our Order System:
Our on-line order system uses a “shopping cart” using PayPal. This allows payment from a PayPal account or by credit or debit card if you do not have a PayPal account.
You can also order off-line by email or telephone. Payment can be made online, by credit/debit card over the telephone or cheque. Direct payments into our bank account can also be made. Bank details can be sent if requested.
All services/transactions are in pounds sterling
Should you be unclear about the process or need to clarify anything, please contact us: Yorkshire Dales Guides – Hornby Laithe, Stainforth, Settle. North Yorks. BD24 9PB tel. 01729 824455 info@yorkshiredalesguides.co.uk
Please see our Privacy Statement
Descriptions of services are clearly shown. Customers are asked to ensure they understand what is included in the stated price for the specific service they are booking. Any accommodation is booked directly by the customer with the accommodation provider & no contract for accommodation exists with Yorkshire Dales Guides. To clarify any of these details – contact us: Yorkshire Dales Guides – Hornby Laithe, Stainforth. Settle. North Yorks. BD24 9PB Tel. 01729 824455 info@yorkshiredalesguides.co.uk
Data Protection:
Yorkshire Dales Guides are registered for data protection. We do not pass customers personal details on to third parties.
Please see our Privacy Statement
Cancellation and Alterations: Our aim is to always ensure you get the best possible experience and whenever possible we will try to work with you to overcome any difficulties which arise. These terms and conditions exist to clarify any issues which cannot be easily overcome.
You can cancel your contract at any time up to 7 working days after the booking date. To do this either email us or write to us. We will reply by return which ensures you can be certain that we have received your instructions. This is important for you as we can only act on instructions we receive. You do not need to give any reason for cancellation, however a brief explanation will help us to improve the service we offer to customers in the future.
After 7 days
The cancellation of a booking by you must be received as written notice from the person with whom the contract exists. To cover our expenses, the following cancellation charges apply: More than 4 weeks in advance………£10 per activity booking admin fee 4 weeks to 2 weeks………………… 50% of total price Less than 2 weeks………………… full price
To do this, either e-mail us or write to us. We will reply by return which ensures you can be certain that we have received your instructions. This is important for you, as we can only act on instructions we receive.
Conduct: The activities we offer can be hazardous in nature and booking on an activity or course signifies acceptance of an element of risk.

Parents/guardians/teachers, or anyone signing a booking form on behalf of others, is deemed to have accepted a degree of risk on behalf of their charges. Parental consent forms must be completed for any under 18s taking part in an activity where their parents or guardians are not present. These consent forms are to be carried by the accompanying adult at all times and they should notify the Yorkshire Dales Guides instructor of any medical or behavioural conditions which could effect the persons ability to take part in the activity.
Parental consent forms can be provided by Yorkshire Dales Guides if the organisation does not have their own.
Yorkshire Dales Guides takes every care to ensure the safety of both clients and staff and to minimise risk. Yorkshire Dales Guides has an excellent safety record; however participants should be aware of the risks involved and should take responsibility for their own actions and take out personal insurance if they feel it is appropriate. We reserve the right to either cancel outright or remove individuals from any activity at any time due to inappropriate behaviour, including the suspicion of participants being under the influence of alcohol or drugs, lack of suitable clothing, inappropriate noise levels, uncompleted consent forms or lack of group supervision by accompanying staff.
Arrival Time: If you have problems on the day, e.g. running late, illness etc., please call the Yorkshire Dales Guides office as soon as possible. We reserve the right to cancel the activity if we think your arrival time will be significantly late enough for us not to be able to complete the activity within the allotted time.(one hour or more being significant for most activities) We will not give a refund in these circumstances.
Weather conditions: The activities we offer can take place in most moderate weather conditions. In the unlikely event we think the weather or other relevant conditions are totally unsuitable for the activity you wish to take part in, we shall make every effort to suggest alternative venues, dates or issue a credit voucher for the amount you paid for your cancelled activity. Credit vouchers can be redeemed at any time within one year from issue against any activity to the same value.
Cancellation / Alteration by Yorkshire Dales Guides: In the unlikely event that we have to cancel your activity, due to instructor illness, insufficient numbers or any other factors beyond our control, apart from the weather, you can choose to rebook on another date, have a credit voucher which is redeemable for one year or we will refund all monies.
This cancellation policy does not affect your legal rights — for example, if services are mis-described.
Insurance & Qualifications: Yorkshire Dales Guides are fully insured in relation to the work and activities we undertake. The details can be view / confirmed at our offices.
Yorkshire Dales Guides are registered to provide activities under the following headings: Caving, Hill Walking & Mountaineering, Gorge Scrambling, Abseiling & Rock Climbing.
~ Adventure Activities Licensing Authority ~ Association of Cave Instructors ~ Association of Mountaineering Instructors
Deliberate misuse & neglect of equipment: Any losses or damage caused to equipment by the wilful actions of an individual will be invoiced to the body or organisation booking activities on that persons behalf.
Use of Barn or meeting at Hornby Laithe, Stainforth (where applicable)
As a condition of YDNP Planning Consent we need to point out the following: All groups are encouraged to arrive in as few vehicles as possible and as close in time together. Drivers are requested to drive very slowly on the access road for the safety of stock and any residents using the bunk barn. Drivers are asked to park with consideration of any users of the adjacent Bunk Barn. Noise levels when using the barn for activities will be monitored to ensure no disturbance to neighbours. In the unlikely event of any inappropriate behaviour by a group or individual the activity will be curtailed or cancelled.


Schools/Group/Youth Groups:
We would draw the attention of group organisers particularly, for example youth groups & schools; to our code of conduct:
Yorkshire Dales Guides: Code of Conduct and Transfer of Responsibilities.
Yorkshire Dales Guides have responsibility for the activities that have been booked, the equipment and for ensuring we operate to all legal requirements. Yorkshire Dales Guides instructor(s) will be responsible for the safety and management of participants on our activities. Parental consent forms must be carried by staff with the group and information of any medical or behavioural issues must be passed on to the Instructor leading the activity. It is essential that visiting staff provide advice regarding individuals and offer appropriate support to enable the instructor(s) to properly perform their duties. The visiting group leader has overall responsibility for the control and behaviour of their group at all times. If a participant is withdrawn from the activity for any reason, then the responsibility for those withdrawn will revert to the visiting staff. If this is not safe due to the location or activity being undertaken, the activity will have to be curtailed to enable the whole group to remain in the care of the instructor. If at any time the visiting staff are unhappy about the activity, it is essential that they make their concerns known to the instructor as soon as possible.
The Values of Yorkshire Dales Guides are:
v That while providing activities, the safety of all, staff and participants, is paramount.
v That all instructors are qualified, experienced and local people who have a real love of the activities they instruct in.
v That challenging activities can help people learn when individuals are provided with the appropriate level of support.
v That learning should be fun and the participants should go away having recognised their achievements.
What Yorkshire Dales Guides expects from course participants:
v To listen to and follow instructions as these are there for their safety and enjoyment.
v To try to take part in the activities to the best of their abilities. To respect other people in their own group as well as those they may meet when taking part in the activities.
v To treat the equipment they are using as well as the environment with care.
What Yorkshire Dales Guides expects from group leaders:
v To support Yorkshire Dales Guides values.
v To bring their groups to the activity with all clothing stated in the kit list.
v To not exceed the number of participants booked on an activity unless this has been agreed. The instructor to participant ratios are there for people’s safety as well as enjoyment.
v To work with Yorkshire Dales Guide instructors to enable everyone to gain from the experience of the activity.



Privacy Statement

PRIVACY STATEMENT Information Collection and Use Yorkshire Dales Guides is the sole owner of any information collected on this site. We will not sell, share, or rent this information to others in ways different from what is disclosed in this statement. Yorkshire Dales Guides collects information from our users at several different points on our website. Registration In order to use some parts of this website, a user may first complete a registration form. During registration a user is required to give their contact information (such as name and email address). This information is used to contact the user about the services on our site for which they have expressed interest. It is optional for the user to provide demographic information and unique identifiers, but encouraged so we can provide a more personalized experience on our site. Order We request information from the user on our order form. Here a user must provide contact information (like name and shipping address) and financial information (like credit card number, expiration date). This information is used for billing purposes and to fill customer’s orders. If we have trouble processing an order, this contact information is used to get in touch with the user. Yorkshire Dales Guides use Paypal for payment processing and advise customers to make themselves aware of Paypal terms and conditions. Cookies A cookie is a piece of data stored on the user’s hard drive containing information about the user. Usage of a cookie is in no way linked to any personally identifiable information while on our site. Once the user closes their browser, the cookie simply terminates. For instance, by setting a cookie on our site, the user would not have to log in a password more than once, thereby saving time while on our site. If a user rejects the cookie, they may still use our site. The only drawback to this is that the user will be limited in some areas of our site. For example, the user will not be able to participate in any of our Contests, etc that may periodically take place. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Log Files We use IP addresses to analyse trends, administer the site, track user’s movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally VAT No: 856 3133 25 Registered to provide activities under the following headings: Caving, Hill Walking & Mountaineering, Gorge Scrambling. Abseiling,& Rock Climbing. Registration number L8365/R0337 identifiable information. Sharing We will share aggregated demographic information with our partners and advertisers. This is not linked to any personal information that can identify any individual person. Where we use an outside shipping company to ship orders, and a credit card processing company to bill users for goods and services. These companies do not retain, share, store or use personally identifiable information for any secondary purposes. We partner with another parties to provide specific services. When the user signs up for these services, we will share names, or other contact information that is necessary for the third party to provide these services. These parties are not allowed to use personally identifiable information except for the purpose of providing these services. Links This web site contains links to other sites. Please be aware that we Yorkshire Dales Guides are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this Web site. Newsletter If a user wishes to subscribe to our newsletter, we ask for contact information such as name and email address. Security This website takes every precaution to protect our users’ information. When users submit sensitive information via the website, your information is protected both online and off-line. Yorkshire Dales Guides use Paypal for payment processing and advise customers to make themselves aware of Paypal terms and conditions. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, accounts or administration) are granted access to personally identifiable information. Our employees must use password-protected screen-savers when they leave their desk. When they return, they must re-enter their password to re-gain access to your information. Furthermore, ALL employees are kept up-to-date on our security and privacy practices. Every quarter, as well as any time new policies are added, our employees are notified and/or reminded about the importance we place on privacy, and what they can do to ensure our customers’ information is protected. If you have any questions about the security at our website, you can send an email to info@yorkshiredalesguides.co.uk.

Special Offers We occasionally provide information on products, services, special deals, and a newsletter. Out of respect for the privacy of our users we present the option to not receive these types of communications. Please see our choice and opt-in below. Correction/Updating Personal Information If a user’s personally identifiable information changes (such as your postal/zip code), or if a user who no longer desires our service, we will endeavour to provide a way to correct, update or remove that user’s personal data provided to us. This can be done by emailing info@yorkshiredalesguides.co.uk or you can contact us by post or telephone: Yorkshire Dales Guides. Yorkshire Dales Guides – Hornby Laithe, Stainforth. Settle. North Yorks. BD24 9PB 01729 824455 Choice/Opt-in Where applicable our users are given the opportunity to ‘opt-in’ to having their information used for purposes not directly related to our site at the point where we ask for the information. Users who no longer wish to receive our newsletters may opt-out of receiving these communications by emailing us at info@yorkshiredalesguides.co.uk or you can contact us by post or telephone: Yorkshire Dales Guides. Yorkshire Dales Guides – Hornby Laithe, Stainforth. Settle. North Yorks. BD24 9LP 01729 824455 If we decide to change our privacy policy, we will post those changes on this page so our users are always aware of what information we collect, how we use it, and under circumstances, if any, we disclose it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.

yorkshire dales guides

Trip Adviser

In the diary now

As well as organising bespoke activities to meet your needs, we keep a diary of regular activities which are 'open', so that you can just book a place.

We use Eventbrite which is a well regarded event booking system, however you can also contact us by phone, email or via the form on the right

Enquiry form

We can provide activities to meet your needs, but need a little information in order to give you a quote.

Please fill in the form below and we will get back to you as quickly as we can. There is no obligation and we are always happy to help.